The scenario
Several teams contribute to a document, but copies are exchanged through separate inboxes. Reviewers need to know which version to use and where their input belongs. This example describes a potential workflow rather than an implemented project.
A possible approach
A shared document record could identify the current version, responsible owner, and review stage. Permissions and an activity history could be designed around the organization’s requirements.
Questions to explore
Which changes require a new review? How are exceptions handled? What retention rules apply? A discovery exercise would establish the requirements before implementation.